How to choose church management software
A practical UK process for deciding whether your church needs a management system, setting requirements, protecting data and testing real tasks.
Software category
Browse church management software
Browse 44 church management software products in this directory, covering people records, groups, communication, rotas, events and related administration.
Use this directory to browse 44 church management software products and open the individual records that appear relevant to the church’s work. It is a starting point for research, not a recommendation or a ranked shortlist.
These products may bring people records and everyday church tasks into one place. A shared system can reduce duplicate records, but it also makes access control, data accuracy and named responsibility more important.
When a specialist system may not be needed
A small church with simple processes may be better served by a carefully managed spreadsheet, shared calendar and established finance package. A new system is worthwhile only when it solves clearly named problems and can be maintained responsibly.
Questions to ask
- Who is responsible for the data and approves access?
- Can the church export usable records without specialist help?
- Which tasks need one system, and which should remain separate?
- What training will occasional volunteers need?
- How will the church control and review sensitive notes?
Selection criteria
- The people and processes that genuinely need to share one system
- Rules for what each role can see and do with sensitive pastoral information
- Bringing records in, taking them out and leaving the service
- Staff and volunteer training needs
Decision support
Guides for this decision
These guides help you frame the work and questions around church management systems.
How to migrate church management software
Move church-management systems with a careful plan for export, mapping, testing, cut-over, checking results and closing the old system.
Products in this category
A UK system for church members, giving and Gift Aid, rotas and messages. It also covers governance, pastoral appointments and safeguarding administration.
- Published from
- £17 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- UK churches wanting people, giving, rotas and communications in one product
A newer UK church system with a member app, messages, people records, giving, rotas, events, pastoral care, training and a connected website.
- Published from
- £3.50 / transaction
- Relevant check
- Gift Aid: Yes
- Best fit
- Churches wanting a connected member app, website and administration platform
Church management software from Newcastle upon Tyne for people records, volunteer rotas, service planning, expenses and messages.
- Published from
- US$29 / month
- Relevant check
- Available more broadly
- Best fit
- Churches wanting connected volunteer, people and expense administration
A free church system with an app, website builder, people records, giving, check-in, forms and groups. It can also set up repeatable steps for church tasks.
- Relevant check
- Available more broadly
- Best fit
- Churches wanting to pilot an all-in-one platform without a software budget
A UK charity system for supporter and donor records, payments, preferences, reports and day-to-day administration.
- Published from
- £37 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- UK charity churches with a developed supporter or donor CRM need
A church management platform with flat-rate US-dollar pricing, a 30-day trial and people, giving and service-planning tools.
- Published from
- US$72 / month
- Relevant check
- Available more broadly
- Best fit
- Churches that want predictable contact-independent ChMS pricing
A church system with a free plan and paid plans based on the number of people. It covers messages, giving, events and administration.
- Published from
- US$0 / month
- Relevant check
- Available more broadly
- Best fit
- Small churches wanting a free starting point
A WordPress-based church administration plugin with people records, calendars, rotas, sermon podcasting and premium communication, giving and mobile-app features.
- Published from
- US$50 / year
- Relevant check
- Gift Aid: Yes
- Best fit
- Small or medium churches with an actively maintained WordPress website
UK web-based church management software for contacts, groups, communication, events, service planning and volunteer rotas.
- Published from
- £19 / month
- Relevant check
- UK-specific evidence
- Best fit
- Smaller churches that need shared contacts, events and rotas
A UK cloud church-management system with a free address-book tier and paid modules for rotas, events, member communications and shared resources.
- Published from
- £1 / year
- Relevant check
- UK-specific evidence
- Best fit
- Churches wanting a free member-directory and communications starting point
UK web-based church management software that can connect to an existing website or provide a combined website and administration system.
- Relevant check
- UK-specific evidence
- Best fit
- Churches combining a website with people, groups, rotas and resource booking
A free, open-source church management system for self-hosted people records, groups, attendance, giving and communications.
- Relevant check
- Available more broadly
- Best fit
- Churches with reliable technical stewardship and a clear data-governance plan
A church administration platform combining people records, calendars, forms, payments, websites and communications, with UK-published pricing.
- Published from
- £54 / month
- Relevant check
- UK-specific evidence
- Best fit
- Churches that value a connected public website and calendar
A UK-built church system for people records, rotas, giving, Gift Aid reports, messages, sermons and a member app.
- Published from
- £19 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- Small and growing UK churches that want GBP pricing and native Gift Aid tools
A newer UK church system for member records, rotas, sermons, messages, events and Gift Aid administration.
- Published from
- £29 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- Churches wanting to evaluate an all-in-one UK administration product from a newly incorporated supplier
A UK church platform for public websites, member records, giving and Gift Aid. It also covers services, pastoral care, communications and treasurer reports.
- Published from
- £149 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- UK churches wanting giving, Gift Aid and treasurer reporting with a shared people record
A UK church management system for people, children, rotas, groups, events, giving, bookings and communications.
- Published from
- £9 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- Small and medium UK churches with an identified administrator or systems owner
A church management suite with groups, check-in, giving, workflows, volunteers, communications and a member app.
- Relevant check
- Available more broadly
- Best fit
- Teams that want to test a complete church-management environment
A European church management platform with person-based packages, a 30-day trial, German hosting and service-planning tools.
- Published from
- €29 / month
- Relevant check
- Available more broadly
- Best fit
- Churches that value European hosting information
A church management platform with people, giving, check-in, groups, service planning and optional accounting and messaging features.
- Relevant check
- Available more broadly
- Best fit
- Churches wanting to trial an all-in-one operational platform
A UK system for charities to manage supporter records and donations. It includes Gift Aid, online forms, payments, fundraising reports and connections to other services.
- Relevant check
- UK-specific evidence
- Best fit
- Church charities with significant fundraising, supporter and Gift Aid workflows
A church management platform with people, services, volunteers, giving and check-in tools, priced by active adults in US dollars.
- Published from
- US$19 / month
- Relevant check
- Available more broadly
- Best fit
- Churches that want one system for volunteers, services and people
A church system for people, groups, giving, check-in, messages, volunteer schedules and service planning.
- Published from
- US$75 / month
- Relevant check
- Available more broadly
- Best fit
- Churches wanting one subscription for people, groups and service workflows
A US church system for messages and member records, with email, text messages, sign-ups, giving and household records.
- Relevant check
- Available more broadly
- Best fit
- Teams that want communications and sign-ups before a full operational suite
UK diocesan-management software from Hayes Computing Solutions. It connects Church House teams and parish work on property, compliance, finance and people records.
- Relevant check
- UK-specific evidence
- Best fit
- Church of England dioceses replacing fragmented operational databases and spreadsheets
A UK all-in-one church system for websites, apps, administration, messages and giving.
- Relevant check
- UK-specific evidence
- Best fit
- Churches wanting an integrated website, app and church-administration system
UK church management software with published pricing based on the number of members, plus supplier information about giving and Gift Aid claims.
- Published from
- £22 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- UK churches that want administration and giving in one service
A charity service for supporter records and fundraising. It has a free plan with UK Gift Aid tools, online and contactless donations, plus paid advanced plans.
- Relevant check
- Gift Aid: Yes
- Best fit
- UK charities needing a free supporter CRM with Gift Aid records
A UK church-administration system for small and medium churches. It combines people records, service planning, rotas, messages, giving, events and a member app.
- Published from
- £30 / month
- Relevant check
- Gift Aid: Yes
- Best fit
- Small and medium churches seeking a unified administration and worship-planning tool
An ACS Technologies church system that keeps people, parish, messages and day-to-day administration data in one adjustable database.
- Relevant check
- Available more broadly
- Best fit
- Large churches and multi-site organisations with complex data needs
Church administration software developed in Northern Ireland for member records, groups, messages, reports and finance tasks.
- Relevant check
- UK-specific evidence
- Best fit
- Church offices that prefer a locally installed administration product
A church system for people, events, giving, service planning and optional finance tools. Its price is based on the total number of profiles.
- Published from
- US$58 / month
- Relevant check
- Available more broadly
- Best fit
- Churches that need workflow automation and service planning
A London-built service for churches, charities and community organisations coordinating volunteers. It covers rotas, events, messages, youth tasks and oversight records.
- Published from
- £0 / month
- Relevant check
- UK-specific evidence
- Best fit
- Churches trying to replace ad hoc volunteer rota spreadsheets and reminder messages
A suite of connected church products with a free people database and free usage tiers published across its product range.
- Published from
- US$0 / month
- Relevant check
- Available more broadly
- Best fit
- Churches that want a modular product suite
A service for digital giving, church management, apps and website-use reports for churches and parishes in selected countries.
- Best fit
- Churches located in a supported country seeking giving and engagement tools
A church system from ACS Technologies for people records, giving, messages, reports, groups and events across more than one campus.
- Relevant check
- Available more broadly
- Best fit
- Established churches that need a broad people and contribution system
An open-source church system supported by Spark Development Network. It can be hosted by the church or through a partner cloud provider.
- Published from
- US$4.45 / year
- Relevant check
- Available more broadly
- Best fit
- Technically resourced churches and multi-site organisations
A UK-developed system for pastoral care and church administration. It covers care requests, visits, prayer, events, teams and member messages.
- Relevant check
- UK-specific evidence
- Best fit
- Small church pastoral teams wanting a structured request and visit workflow
A US church system combining apps, websites, media hosting, livestreaming, giving, people tools, events and messages.
- Relevant check
- Available more broadly
- Best fit
- Churches wanting app, media and website delivery in one commercial platform
A free Church of England administration service for life events, room bookings, tickets, event finance and governance tasks.
- Relevant check
- UK-specific evidence
- Best fit
- Church of England churches that need life-event administration
A UK church-administration system from GIGCMO Limited. It offers parish websites, visitation documents, role-compliance steps and a digital repository.
- Relevant check
- UK-specific evidence
- Best fit
- Parishes seeking UK-specific document and visitation workflows
A UK-operated church system and mobile app for members, content, events, messages and third-party online giving.
- Relevant check
- Available more broadly
- Best fit
- Small churches seeking a free member-facing platform
A US church software suite for online giving, people records, messages, websites, apps, events and worship-team work.
- Published from
- US$72 / month
- Relevant check
- Available more broadly
- Best fit
- Churches seeking a bundled giving, people and communications toolkit
A set of free church and worship-team apps for displays, service planning, music charts, rehearsals and messages to people.
- Published from
- US$0 / month
- Relevant check
- Available more broadly
- Best fit
- Volunteer worship teams seeking free planning and presentation tools