Software profile
Church Admin
A WordPress-based church administration plugin with people records, calendars, rotas, sermon podcasting and premium communication, giving and mobile-app features.
30-second answer
What to know before you open the full record
- What it is
- A WordPress-based church administration plugin with people records, calendars, rotas, sermon podcasting and premium communication, giving and mobile-app features.
- Contexts worth testing
- Churches already running and maintaining a WordPress site, Teams that want their church data in their own WordPress database, Smaller churches wanting a flat annual plugin licence rather than a hosted per-contact service
- Published starting price
- US$50 / year
- Relevant UK checks
- UK-specific evidence · UK registered · Gift Aid: Yes
- Shortlist when
- Small or medium churches with an actively maintained WordPress website
- Check first
- Audit the WordPress host, update process, backup restoration, permissions and integrations before testing a real rota and member-data workflow
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
Church Admin is a UK-built option for a church that already runs WordPress well and wants to keep people data in its own hosting. Its broad features and low annual licence cost are attractive, but the church takes on patching, backups, access rules, host security and connections to other systems. Judge it on that full ownership model, not the licence price alone.
Decision framing
Shortlist when, then check first
- Shortlist when
- Replacing spreadsheets while retaining ownership of a church's web-hosted data
- Test in a real workflow
- Church administration implemented inside the church's own WordPress site rather than a hosted ChMS
- Settle before buying
- Audit the WordPress host, update process, backup restoration, permissions and integrations before testing a real rota and member-data workflow
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- Contact or pricing band
- Supplier sourceSupplier prices a small-church plan for up to 50 people and a larger-church plan, while describing typical fit as around 30–300 people.Source: Recorded evidence · checked 25 July 2026
- UK purchasing availability
- Supplier sourceSupplier identifies the developer as Andy Moyle, based in King's Lynn, UK, and describes the product as built for UK and EU churches.Source: Recorded evidence · checked 25 July 2026
- GBP pricing
- Recheck sourceThe product is UK-focused, but its current public plans are priced in USD rather than GBP; confirm payment currency, exchange rate and VAT.Source: Recorded evidence · checked 25 July 2026
- Gift Aid
- Supplier sourceSupplier describes premium PayPal and Stripe giving forms with Gift Aid reporting for UK churches.Source: Recorded evidence · checked 25 July 2026
- Hosting and location
- Supplier sourceThe plugin stores data in the church's own WordPress database; hosting and backup responsibility remains with the church or its host.Source: Recorded evidence · checked 25 July 2026
- Export formats
- Supplier sourceSupplier states that data stays in the church's database and refers to CSV address-list exports in its release history.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Small or medium churches with an actively maintained WordPress website
- Teams that want church records, calendar and sermons to live in their own database
- Churches able to assign clear responsibility for WordPress security and updates
Evidence-backed strengths
- Free core version and published annual premium pricing
- Active WordPress.org release history and a wide church-specific module set
- Self-hosted model can give the church direct control of hosting, database and exit
Limitations and questions
- Public licence prices are in USD; ask for the UK billing route, VAT treatment and renewal cost
- The church owns WordPress, hosting, backup, security patching and incident-recovery responsibilities
- A WordPress plugin does not by itself establish safe permissions, safeguarding practices or UK GDPR compliance
What the supplier publishes
- People and family records
- Calendar and recurring events
- Sermon podcasting
- Rotas and service scheduling
- Communication tools
- Pastoral visitation
- Child protection features
- Ticketed events
- PayPal and Stripe giving forms
- Our Church iOS, Android and Amazon app
What does the supplier currently publish?
Pricing and trial
The supplier publishes a free version with people, calendar and sermon-podcasting tools. Its current site lists $50 per year for churches of up to 50 people and $99 per year for larger churches; confirm currency, VAT, full premium scope and payment terms before purchase.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Free | Free | People and family records, calendar and sermon podcasting |
| Small Churches | $50/year | Up to 50 people; supplier describes communications, rotas, giving and Our Church app |
| Bigger Churches | $99/year | Supplier describes the same premium feature family for larger churches |
Free trial: Ask the supplier about an evaluation — Supplier advertises a 14-day premium refund; its older pricing post also describes a 28-day Standard trial. Confirm the live evaluation terms before buying.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data hosting
- Church Admin runs inside the church's own WordPress installation and database. The church therefore chooses hosting, data region, backups, WordPress security, plugin updates, access roles and any connected third-party services. This is not a hosted-service data guarantee.
- Data protection information
- Supplier says the plugin includes consent and data-removal tools and that the church's data stays in its own database. The supplier's policy makes the church responsible for its own member-data policy. A church remains responsible for its WordPress configuration, retention, roles, backups, security updates and third-party integrations.
- Integrations
- WordPress, Elementor widgets, PayPal giving, Stripe giving, Mailersend API, Twilio described in plugin release history
- Import and export
- Supplier states that the data remains in standard MySQL tables in the church's own WordPress database, WordPress plugin release history refers to CSV address-list download
- Support
- Supplier contact form and chat, Supplier states it normally replies within 24 hours, WordPress.org support forum
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Church Admin Plugin overview and pricing
Reviewed 25 July 2026 · Supports: Pricing, Core features, WordPress hosting model, Church size context, UK focus - Church Admin modules
Reviewed 25 July 2026 · Supports: Free and premium module scope, Giving, Child protection, Ticketed events, Mobile app - Church Admin app
Reviewed 25 July 2026 · Supports: Our Church app, Mobile platforms, App feature scope - Church Admin privacy and cookie policy
Reviewed 25 July 2026 · Supports: Developer location, Self-hosted data model, Church data-policy responsibility - Church Admin WordPress.org listing
Reviewed 25 July 2026 · Supports: Active release history, Free and premium feature overview, WordPress integration - Church Admin premium version
Reviewed 25 July 2026 · Supports: Gift Aid reporting, Premium feature scope
