Software profile
ChurchBox
A UK cloud church-management system with a free address-book tier and paid modules for rotas, events, member communications and shared resources.
30-second answer
What to know before you open the full record
- What it is
- A UK cloud church-management system with a free address-book tier and paid modules for rotas, events, member communications and shared resources.
- Contexts worth testing
- Churches wanting a free starting point for a member directory and communications, Teams that need rotas and event registration without a complex all-in-one suite, Churches willing to pay per user annually for additional administration modules
- Published starting price
- £1 / year
- Relevant UK checks
- UK-specific evidence · UK registered
- Shortlist when
- Churches wanting a free member-directory and communications starting point
- Check first
- Create a pilot directory, confirm member visibility and consent settings, build a real rota and event, then review the current DPA and a sample export before loading full records
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
ChurchBox is a UK option for a church that needs a straightforward directory, communications, event registration and rotas without paying for a broad suite at once. The published free tier supports a realistic trial; calculate the full cost of paid per-user modules. Before importing a congregation, obtain the current data agreement and test access rules, consent, rota swaps, reports and a usable data download.
Decision framing
Shortlist when, then check first
- Shortlist when
- Replacing a spreadsheet or paper directory while coordinating member communications, events and rotas
- Test in a real workflow
- A UK-managed free directory tier with inexpensive paid modules for the most common volunteer administration workflows
- Settle before buying
- Create a pilot directory, confirm member visibility and consent settings, build a real rota and event, then review the current DPA and a sample export before loading full records
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- UK purchasing availability
- Independent sourceCompanies House records BlueberryTwist Ltd, the company named in this profile, as registered in England and Wales under number 04254052.Source: Recorded evidence · checked 26 July 2026
- GBP pricing
- Supplier sourceChurchBox publishes a free tier and a Full Version at £1 per user per year plus VAT, charged in blocks of ten users.Source: Recorded evidence · checked 25 July 2026
- Export formats
- Supplier sourceSupplier publishes an importer for spreadsheet data and group export to Excel or PDF; Event registrations can be downloaded in Excel according to the supplierSource: ChurchBox pricing · checked 25 July 2026
- Migration assistance
- Recheck sourceSpreadsheet import and several exports are described, but this profile has not established full-record migration, exit export formats, timetable or assistance.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Churches wanting a free member-directory and communications starting point
- Volunteer-led churches that need availability-aware rotas and simple event registration
- Teams looking for a predictable per-user annual GBP model
Evidence-backed strengths
- Public free tier and simple published paid pricing
- UK operator and service terms are identifiable
- Relevant core functions for directories, groups, communications, rotas and events
- Published controller/processor explanation and customer DPA route
Limitations and questions
- Confirm hosting, storage geography, security detail, sub-processors, backups and recovery commitments
- Pricing is per user in blocks of ten, so calculate the actual annual total including VAT
- No current evidence in this profile for finance, Gift Aid, safeguarding-case management or native mobile apps
- Confirm full data migration and exit arrangements in writing
What the supplier publishes
- Member address book and online directory
- Groups and custom fields
- Member communications and email templates
- Event registration with custom fields and downloadable registrations
- Volunteer rotas, availability and swaps
- Shared files and controlled member pages
- Member self-service record updates
- CSV/Excel-oriented data import and group export
What does the supplier currently publish?
Pricing and trial
ChurchBox publishes a free account with unlimited users for the address book, groups and communications. Its Full Version is £1 per user per year plus VAT, charged in blocks of ten users, for rotas, events, files and pages. Confirm fair-use limits, total inclusive VAT, renewal and any module conditions before purchase.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Free Account | £0 | Unlimited users, address book, groups, communications, directory, import and export features stated by supplier |
| Full Version | £1/user/year + VAT | Charged in blocks of ten users; adds rotas, events, files and pages |
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data hosting
- ChurchBox describes the service as fully managed and hosted in the cloud. Its currently published public materials do not establish the hosting provider, data-storage location, sub-processors, backups, recovery objectives or service levels; obtain these in the current data-processing agreement before importing member data.
- Data protection information
- ChurchBox describes the church as controller and ChurchBox as processor for data held in the service, and says a data-processing agreement is available through an instance's Admin Area and welcome email. It also publishes consent, directory-visibility and deletion features. Ask for the current agreement and security, incident, retention and sub-processor documentation before use.
- Import and export
- Supplier publishes an importer for spreadsheet data and group export to Excel or PDF, Event registrations can be downloaded in Excel according to the supplier
- Support
- Supplier lists weekday office hours and a UK telephone number, Contact form and helpdesk email
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- ChurchBox home page
Reviewed 25 July 2026 · Supports: Cloud service, Directory, Communications, Rotas, Events, Church123 relationship - ChurchBox pricing
Reviewed 25 July 2026 · Supports: Free tier, Paid price, VAT treatment, Modules, Import and export claims - ChurchBox GDPR information
Reviewed 25 July 2026 · Supports: Controller and processor roles, DPA availability, Consent and deletion features - Companies House: BlueberryTwist Ltd
Reviewed 25 July 2026 · Supports: UK-registered organisation
