Software profile
HCOMS Diocese Management System
UK diocesan-management software from Hayes Computing Solutions. It connects Church House teams and parish work on property, compliance, finance and people records.
30-second answer
What to know before you open the full record
- What it is
- UK diocesan-management software from Hayes Computing Solutions. It connects Church House teams and parish work on property, compliance, finance and people records.
- Contexts worth testing
- Church of England dioceses coordinating Church House and parish operational data, Diocesan teams managing property, compliance, finance and people workflows, Parishes participating in a diocese-provided portal rather than independently buying church software
- Relevant UK checks
- UK-specific evidence · UK registered
- Shortlist when
- Church of England dioceses replacing fragmented operational databases and spreadsheets
- Check first
- Map the diocese's priority operational workflows and the parish-data boundary, then obtain a scoped proposal and current data-processing schedule
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
HCOMS Diocese Management System is a specialist UK platform for Church of England diocesan operations, not a self-serve parish database. It connects Church House and parish workflows across records, property, compliance, finance and governance, with National CMS synchronisation. It will be relevant where a diocese is selecting a shared operational platform or offering a parish portal; an individual parish should establish whether access is available through its diocese and what information is shared before treating it as a local church-management alternative.
Decision framing
Shortlist when, then check first
- Shortlist when
- Disconnected diocesan and parish operational information across teams and workflows
- Test in a real workflow
- A UK platform built around diocesan operations, parish portals and National CMS integration
- Settle before buying
- Map the diocese's priority operational workflows and the parish-data boundary, then obtain a scoped proposal and current data-processing schedule
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- Data-processing agreement
- Recheck sourceThe reviewed public material does not establish the complete DMS data-processing schedule, sub-processors, retention, incident, access or exit arrangements.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Church of England dioceses replacing fragmented operational databases and spreadsheets
- Diocesan teams needing shared Church House and parish workflow data
- Parishes working within a diocese-provided portal
Evidence-backed strengths
- Named long-running UK software company
- Specific Church of England diocesan and parish operational scope
- Published National CMS integration and UK Azure hosting statement
- Property, governance, finance and compliance workflows alongside people records
Limitations and questions
- Not a self-serve product for an individual parish to buy independently
- Public pricing, implementation and detailed support commitments require a proposal
- Obtain the current DPA, sub-processor, retention, incident, permissions and exit arrangements before transferring sensitive records
- Safeguarding-related workflow mentions do not establish a full safeguarding-case-management system
What the supplier publishes
- Church House back-office
- Parish-facing portal
- Parish, contact, role and interaction records
- Workflow and case management
- Property and quinquennial-inspection workflows
- Faculty and DAC process tracking
- Parish share and return workflows
- Finance and governance dashboards
- National CMS synchronisation
- Role-aware permissions and audit trail
What does the supplier currently publish?
Pricing and trial
HCOMS describes monthly flat-fee product platforms but does not publish DMS prices. Obtain a scoped proposal covering modules, National CMS integration, implementation, migration, hosting, support, data responsibilities and exit costs.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Diocese Management System | Contact supplier | Diocesan back-office and parish-facing portal for people, workflows, compliance, property and finance operations |
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- HCOMS says its DMS is hosted on UK Azure and its general terms identify the client as data controller for personal data collected via a website. The reviewed public material does not establish the complete DMS processor agreement, sub-processors, retention, access, incident and export arrangements; a diocese should obtain the current contract and data-processing schedule before sharing parish or safeguarding data.
- Integrations
- Church of England National CMS, Microsoft 365
- Support
- UK team and UK support stated by supplier, Demo route published
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- HCOMS Diocese Management System
Reviewed 25 July 2026 · Supports: Diocesan and parish scope, Operational workflows, Dashboard and portal claims - HCOMS products
Reviewed 25 July 2026 · Supports: National CMS synchronisation, UK Azure statement, Diocesan deployments - HCOMS terms
Reviewed 25 July 2026 · Supports: Operating company, English-law terms, General data and exit clauses - Companies House: Hayes Computing Solutions Ltd
Reviewed 25 July 2026 · Supports: UK company identity, Company number, Active status
