Software profile
Church Planner
UK web-based church management software for contacts, groups, communication, events, service planning and volunteer rotas.
30-second answer
What to know before you open the full record
- What it is
- UK web-based church management software for contacts, groups, communication, events, service planning and volunteer rotas.
- Contexts worth testing
- Smaller churches seeking contacts, groups, events and rotas in one web-based system, Church teams that want to plan services and send rota information without a broader enterprise suite
- Published starting price
- £19 / month
- Relevant UK checks
- UK-specific evidence · UK registered
- Shortlist when
- Smaller churches that need shared contacts, events and rotas
- Check first
- Test the real contact count, rota workflow and data-export requirements before relying on the Standard package
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
Church Planner is a UK-operated church management option with a compact published package for smaller churches. Check whether its contact limit, planning process and data model cover the church's real teams and records, rather than comparing it feature by feature with a much larger suite.
Decision framing
Shortlist when, then check first
- Shortlist when
- Smaller churches that need shared contacts, events and rotas
- Test in a real workflow
- A compact published package combines church management with service planning and rotas
- Settle before buying
- Test the real contact count, rota workflow and data-export requirements before relying on the Standard package
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- UK purchasing availability
- Supplier sourceThe supplier publishes GBP pricing and a UK company and service address.Source: Recorded evidence · checked 25 July 2026
- GBP pricing
- Supplier sourceThe Standard package is published at £19/month; terms say the supplier is not registered for VAT.Source: Recorded evidence · checked 25 July 2026
- Data-processing agreement
- Supplier sourceSupplier terms describe customer controller and supplier processor roles; a separate sub-processor page is published.Source: Recorded evidence · checked 25 July 2026
- Export formats
- Supplier sourceSupplier terms state that user data can be accessed and backed up through the service.Source: Recorded evidence · checked 25 July 2026
- Contract and cancellation
- Supplier sourceSupplier terms describe a monthly automatically renewing subscription and administration-initiated cancellation.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Smaller churches that need shared contacts, events and rotas
- Teams looking for a published low-contact-count monthly package
- Churches willing to test their Sunday planning and availability process in a 30-day trial
Evidence-backed strengths
- Published GBP price and trial terms are straightforward
- The product scope includes contacts, groups, communication, planning and rotas
- Supplier terms and sub-processor information give a starting point for data due diligence
Limitations and questions
- The published Standard package is limited to 200 contacts and 5GB of storage
- Advanced needs are quoted rather than publicly priced
- Ask the supplier for hosting location, accessibility information, migration assistance or the precise formats available for export
What the supplier publishes
- Contact records
- Groups
- Communication
- Calendar and events
- Service planning
- Volunteer rotas
- Contact portal
What does the supplier currently publish?
Pricing and trial
Church Planner publishes a £19/month Standard package for up to 200 contacts and 5GB of file storage. Larger, bespoke or self-hosted requirements are quoted separately.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Standard | £19/month | Up to 200 contacts, 5GB storage, unlimited groups and events |
| Advanced | Contact supplier | For more contacts, more storage, a specific feature or self-hosting |
Free trial: Yes — 30-day free trial with access to the product; no payment card is required according to the supplier pricing page.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- Church Planner publishes UK data-protection terms, a privacy notice and a sub-processor page. Its terms say the customer organisation remains responsible for its own data-protection responsibilities. This is supplier information, not a compliance determination for a church.
- Import and export
- Supplier terms state that user data can be accessed and backed up through the website
- Support
- Support contact is published by the supplier
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Church Planner product overview
Reviewed 25 July 2026 · Supports: Church-management scope, Contacts, Groups, Communication, Planning, Rotas - Church Planner pricing
Reviewed 25 July 2026 · Supports: Published GBP pricing, Contact and storage limit, Free trial, Advanced package - Church Planner terms
Reviewed 25 July 2026 · Supports: Supplier legal name, UK registration, VAT status, Data access and backup, Subscription and cancellation terms, Data-processing roles - Church Planner privacy notice
Reviewed 25 July 2026 · Supports: Supplier privacy information, UK contact route - Church Planner sub-processors
Reviewed 25 July 2026 · Supports: Published sub-processor information - Companies House: Hello Technology Ltd
Reviewed 25 July 2026 · Supports: UK-registered organisation
