Software profile
ChurchTools
A European church management platform with person-based packages, a 30-day trial, German hosting and service-planning tools.
30-second answer
What to know before you open the full record
- What it is
- A European church management platform with person-based packages, a 30-day trial, German hosting and service-planning tools.
- Contexts worth testing
- Churches seeking a European-hosted church administration and planning platform
- Published starting price
- €29 / month
- Relevant UK checks
- Available more broadly
- Shortlist when
- Churches that value European hosting information
- Check first
- Ask how the required UK Gift Aid workflow would be handled
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
The short version
A fit worth testing against your real workflow.
ChurchTools gives a UK church a clearly documented European-hosted alternative, with a broad operational feature set and visible package limits. The main decision is whether its people, campus and role limits — plus euro pricing — fit the church’s real operating shape.
Directory assessment
ChurchTools is a European-hosted option with clearly published package limits. UK churches still need to ask about Gift Aid, pounds sterling, payments and support, then check their own requirements.
Decision framing
Shortlist when, then check first
- Shortlist when
- Churches that value European hosting information
- Test in a real workflow
- People administration
- Settle before buying
- Ask how the required UK Gift Aid workflow would be handled
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- GBP pricing
- Supplier sourcePublished EUR starting priceSource: ChurchTools pricing · checked 25 July 2026
- Hosting and location
- Supplier sourceThe supplier states that hosted accounts are hosted in Germany.Source: ChurchTools pricing · checked 25 July 2026
Best suited to
- Churches that value European hosting information
- Teams combining member administration with service planning
Evidence-backed strengths
- Package limits and prices are publicly listed
- The supplier states that hosting is in Germany
Limitations and questions
- The reviewed supplier material does not describe UK-specific Gift Aid support
- Published entry pricing is in euros rather than pounds sterling
What the supplier publishes
- People administration
- Groups
- Calendars and events
- Check-in
- Service and rota planning
- Church app
What does the supplier currently publish?
Pricing and trial
Published euro and US-dollar packages vary by people, campuses, resources and ministry roles.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| XS | €29/month | Up to 100 people; no additional campuses |
| S | €49/month | Up to 200 people |
| M | €79/month | Up to 500 people; two campuses |
| L | €129/month | Up to 1,000 people; three campuses |
| XL | €209/month | Up to 2,500 people; five campuses |
| XXL | €339/month | Unlimited people and campuses for one church |
Free trial: Yes — 30 days, with email support and weekly group video calls according to the supplier.
Which limits will shape the church’s day-to-day use?
How the packages scale
ChurchTools publishes packages based on people, campuses, resources and ministry roles. It also lists unlimited groups, calendars, events, check-ins and reports across the packages, alongside a church app and open API.
That makes the shortlist conversation more concrete than a generic feature comparison. Count active people, sites, bookable resources and ministry roles now, then model the next expected growth point and the cost of relevant upgrades.
What would the church still need to govern itself?
European hosting and UK responsibility
The supplier says hosted accounts are in Germany and presents this in its GDPR information. That is relevant evidence, but this directory does not treat it as a compliance certification for a UK church.
Ask for the current data-processing terms, sub-processor information, access controls and export route. The church still needs its own lawful basis, retention practice, role design and training for staff and volunteers.
Can the church make a supported decision before migrating?
Implementation support and the 30-day test
ChurchTools advertises a 30-day free trial, email support and weekly group video calls with a trainer and other churches. Its pricing page also lists migration as a paid service.
Use the trial to test one people-record workflow, one event or resource booking and one service-planning process. Confirm the scope and cost of migration before committing, especially if historical data or multiple sites matter.
What does external feedback add?
What public reviews and peer discussion do — and do not — show
This profile does not use an independent review score or a collected user-review sample. It is grounded in the supplier’s pricing, hosting and trial documentation.
- Independent user-feedback coverage has not yet been researched for this profile.
- The decisive fit questions are package limits, migration scope and the church’s own data governance.
This is a research gap rather than a judgement on user satisfaction or product quality.
The questions a shortlist needs to answer
ChurchTools FAQs
Where does ChurchTools say it hosts data?
ChurchTools states that hosted accounts are in Germany. A UK church should still ask for the current contractual, sub-processor and data-protection details.
Is there a ChurchTools free trial?
Yes. The supplier advertises a 30-day trial, email support and weekly group video calls during the trial.
Does ChurchTools support UK Gift Aid?
Do not infer Gift Aid capability from general giving or finance features. Ask the supplier to demonstrate the declaration, claim and reconciliation workflow required by the church.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data hosting
- The supplier states that hosted accounts are hosted in Germany.
- Data protection information
- The pricing page describes German hosting as GDPR-related; this directory has not independently assessed compliance.
- Integrations
- Open API
- Support
- Email support, Group training calls during the trial
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- ChurchTools pricing
Reviewed 25 July 2026 · Supports: Pricing, Package limits, Free trial, German hosting, Core features, Support
