Software profile
Klemi
A UK church-administration system for small and medium churches. It combines people records, service planning, rotas, messages, giving, events and a member app.
30-second answer
What to know before you open the full record
- What it is
- A UK church-administration system for small and medium churches. It combines people records, service planning, rotas, messages, giving, events and a member app.
- Contexts worth testing
- Small and medium churches wanting one system for people records, roles and services, Churches that use Google services and want administration linked to their organisational account, Teams seeking a published GBP monthly price and optional implementation support
- Published starting price
- £30 / month
- Relevant UK checks
- UK-specific evidence · UK registered · Gift Aid: Yes
- Shortlist when
- Small and medium churches seeking a unified administration and worship-planning tool
- Check first
- Ask for the current data-processing and hosting details, then run a real-data pilot covering member permissions, service planning, Gift Aid reporting and a sample export
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
Klemi is a broad but clearly church-focused system for a smaller team that wants people records, service planning and communication in one place. The published terms make its base price, optional mobile app and data-processing roles more concrete than many small suppliers. Its Google-service dependency and wide operational scope mean a church should trial real permissions, record ownership, rota workflows and exit data before committing.
Decision framing
Shortlist when, then check first
- Shortlist when
- Keeping people records, service rotas, attendance and congregational communication aligned in a small church office
- Test in a real workflow
- A UK church administration platform with a published all-in-one base licence, optional settling-in support and app access
- Settle before buying
- Ask for the current data-processing and hosting details, then run a real-data pilot covering member permissions, service planning, Gift Aid reporting and a sample export
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- UK purchasing availability
- Independent sourceKlemi.co LLP is active on the UK register under number OC414047, with a South Croydon registered office.Source: Recorded evidence · checked 25 July 2026
- GBP pricing
- Supplier sourceKlemi's current client terms publish a £30 plus VAT monthly Standard Licence, £30 plus VAT Settling In service and £10 plus VAT mobile-app access.Source: Recorded evidence · checked 25 July 2026
- Gift Aid
- Supplier sourceYesSource: Klemi church administration website · checked 25 July 2026
- Export formats
- Supplier sourceThe terms say Klemi will, on request at termination, provide a digital copy of content uploaded to the tool or delete its copy; confirm formats, scope, timing and any cost before purchaseSource: Klemi Client Terms v1.3.1 · checked 25 July 2026
- Migration assistance
- Supplier sourceThe terms describe a termination export of uploaded content; ask for routine import scope, export formats, timing and migration support.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Small and medium churches seeking a unified administration and worship-planning tool
- Churches already comfortable operating through Google services
- Teams that want supplier-supported setup rather than configuring a platform alone
Evidence-backed strengths
- UK LLP identity and current client terms are publicly available
- Published monthly GBP fees, including the optional app and implementation service
- Feature scope joins membership, attendance, planning, rotas, communications, events, donations and sermon materials
- Terms set out controller and processor roles for core uploaded records
Limitations and questions
- Confirm full Google and third-party service architecture, storage locations, sub-processors and backups
- Test Gift Aid workflow, payment reconciliation and reporting with the church's finance process
- Confirm migration formats, access controls, support response, training scope and exit timetable
- It is aimed at small to medium churches; larger or multi-site needs should be tested against real governance requirements
What the supplier publishes
- People and group records
- Prayer diary
- Registers and attendance
- Service planner
- Songs and projection
- Rotas and reminders
- Newsletter integration
- Sermon library
- Events, payments and donations
- Electoral roll and Gift Aid
- Optional mobile app
What does the supplier currently publish?
Pricing and trial
Klemi's current client terms publish a Standard Licence at £30 plus VAT per month, an optional Settling In service at £30 plus VAT per month, and mobile-app access at £10 plus VAT per month. Confirm which components are needed and the total inclusive VAT cost in writing.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Standard Licence | £30/month + VAT | Members, groups, prayer diary, attendance, service planning, projection, rotas, newsletter integration, sermon library, payments and events |
| Settling In | £30/month + VAT | Initial training, setup guidance, phone support, coaching and consultancy |
| Mobile App | £10/month + VAT | Access to the tool through the mobile app |
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data hosting
- Klemi's terms say the tool uses each church's instance of Google services and other third-party content services, and requires access to Google Drive. Ask for the complete hosting architecture, storage locations, sub-processors, backups and resilience arrangements for the church's configuration.
- Data protection information
- The current client terms include a data-protection schedule that describes Klemi as processor for uploaded and recorded personal data, with the church as controller, and refers to GDPR and the Data Protection Act 2018. Obtain the current privacy notice, the completed processing schedule, security information, sub-processor list, breach process and retention arrangements before importing pastoral or safeguarding-sensitive records.
- Integrations
- Google Drive is required by the supplier's terms, Supplier documentation describes Google services interaction, including calendar use
- Import and export
- The terms say Klemi will, on request at termination, provide a digital copy of content uploaded to the tool or delete its copy; confirm formats, scope, timing and any cost before purchase
- Support
- Email support with the Standard Licence, Optional initial training, setup guidance, phone support, coaching and consultancy
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Klemi church administration website
Reviewed 25 July 2026 · Supports: Church focus, Feature scope, Published headline price, Gift Aid feature - Klemi Client Terms v1.3.1
Reviewed 25 July 2026 · Supports: Operating organisation, Detailed pricing, Mobile app, Google-service dependency, Data-processing schedule, Termination export - Companies House: Klemi.co LLP
Reviewed 25 July 2026 · Supports: UK-registered organisation, Active status, Company number - Klemi knowledgebase: What is Klemi?
Reviewed 25 July 2026 · Supports: Church-management purpose, Browser and mobile access, Member, group and attendance use cases
