Software profile
Rock RMS
Partially verifiedAn open-source church-management system supported by Spark Development Network, with self-hosted and partner cloud-hosting routes.
The short version
A fit worth testing against your real workflow.
Rock RMS is a platform choice, not simply a software subscription. Its appeal is configurability and control; its trade-off is that hosting, implementation, security and ongoing technical stewardship become core parts of the decision.
Directory assessment
Rock RMS is not a low-effort free option: its open-source licence shifts significant responsibilities to the church or implementation partner. It can suit technically capable or larger organisations, but should be evaluated with a realistic hosting, support, security and migration budget.
Procurement verdict
What to investigate first
- Problem this profile addresses
- Technically resourced churches and multi-site organisations
- Material differentiator to test
- People and groups
- First risk or uncertainty
- No standard trial is confirmed
Decision evidence
What is evidenced, and what still needs asking
This is an evidence summary, not a product score. It counts the state of the procurement fields below and keeps the broader listing status separate.
- 0 Confirmed
- 0 Independently evidenced
- 0 Supplier claim
- 20 Not confirmed
- 0 Possibly outdated
- Contact or pricing band
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Multi-site support
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Administrator limits
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Volunteer usability
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Implementation complexity
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Technical administration
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- UK purchasing availability
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- GBP pricing
- Not confirmedPublished USD starting priceNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- VAT treatment
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Gift Aid
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Multi-factor authentication
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Role-based permissions
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Audit logs
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Data-processing agreement
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Hosting and location
- Not confirmedNot confirmedSource: Rock RMS pricing · checked 25 July 2026
- International transfers
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Export formats
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Migration assistance
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- UK support hours
- Not confirmedSupport varies by hosting and partner arrangementNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
- Contract and cancellation
- Not confirmedNot confirmedNo supporting source is recorded for this field. Listing checked 25 Jul 2026.
Best suited to
- Technically resourced churches and multi-site organisations
- Teams that need substantial configurability and can support an implementation
Evidence-backed strengths
- Open-source platform and flexible hosting paths
- Pricing approach distinguishes supplier support from hosting cost
Limitations and questions
- No standard trial is confirmed
- UK data protection, support, payments and Gift Aid require project-specific assessment
Confirmed core features
- People and groups
- Giving
- Check-in
- Workflows
- Communications
- Service planning
What does the supplier currently publish?
Pricing and trial
Rock RMS itself is open source and describes a suggested annual Spark donation based on average weekend attendance. Self-hosting and partner cloud hosting have separate costs.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Spark donation | $4.45 per attendee/year | Suggested commitment stated by the supplier; not presented as an invoice |
| Self-hosting | Infrastructure cost varies | Requires a church or partner to operate the hosting environment |
| Partner cloud hosting | See provider | Partner hosting prices and setup arrangements vary |
Free trial: Not confirmed — No standard trial is confirmed in this profile; evaluation arrangements depend on the hosting approach.
Who will run and support the live platform?
Cost beyond the code
Rock RMS describes a suggested Spark donation based on average weekend attendance, alongside self-hosting and partner cloud-hosting routes.
Build a multi-year budget including hosting, implementation, data migration, security work, support and staff time. Confirm the terms and data location of any chosen cloud provider before loading church data.
What does external feedback add?
What public reviews and peer discussion do — and do not — show
This profile does not use an independent review score. It is grounded in Rock RMS’s published licensing and pricing approach.
- Hosting and implementation capability are decisive.
- A project plan is needed before product configuration begins.
This profile does not establish suitability for a particular church or verify any supplier’s UK compliance position.
The questions a shortlist needs to answer
Rock RMS FAQs
Is Rock RMS free?
Rock RMS is open source. The supplier also describes a suggested Spark donation, while infrastructure, implementation and support can carry separate costs.
How is Rock RMS priced?
The supplier states a suggested $4.45 annual donation per average weekend attendee. Self-hosting and cloud-hosting costs vary separately.
Does Rock RMS have a free trial?
A standard trial is not confirmed in this profile. The right evaluation path depends on whether the church self-hosts or works with a cloud partner.
Operations and support
- Data hosting
- Not confirmed
- GDPR information
- Not confirmed
- Integrations
- Not confirmed
- Import and export
- Not confirmed
- Support
- Support varies by hosting and partner arrangement
Research sources
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Rock RMS pricing
Checked 25 July 2026 · Supports: Open-source model, Suggested donation, Hosting paths - Rock Cloud pricing
Checked 25 July 2026 · Supports: Partner cloud-hosting cost context, Setup and support context
