Software profile
Simple Church Rota
A UK-developed volunteer rota app for church teams. It includes schedules, swaps, calendar synchronisation, team messages, notifications and printable rotas.
30-second answer
What to know before you open the full record
- What it is
- A UK-developed volunteer rota app for church teams. It includes schedules, swaps, calendar synchronisation, team messages, notifications and printable rotas.
- Contexts worth testing
- Small churches replacing volunteer rota spreadsheets, Church teams needing swap and cover requests, Churches wanting calendar-synchronised rotas and notifications without a full church-management suite
- Published starting price
- £35 / year
- Relevant UK checks
- UK-specific evidence
- Shortlist when
- Small churches moving away from rota spreadsheets
- Check first
- Run the 30-day trial with non-sensitive team data, then obtain the provider identity, data-processing terms and people-data export route before adding family-directory or wider contact records
- Evidence date
- Sources checked 20 October 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
Simple Church Rota is a focused UK-developed volunteer scheduling product, not a full church database or safeguarding system. It offers a notably low published annual price and a practical set of rota, swap, calendar and notification tools for a small church. Its privacy policy covers retention, deletion and third parties in plain English, but it does not name a legal entity, hosting location or controller/processor roles. Trial it with non-sensitive team details while the church obtains that information.
Decision framing
Shortlist when, then check first
- Shortlist when
- Replacing volunteer rota spreadsheets, late swap messages and fragmented calendar updates
- Test in a real workflow
- A narrowly focused church rota tool with a simple published annual price and multiple notification/calendar options
- Settle before buying
- Run the 30-day trial with non-sensitive team data, then obtain the provider identity, data-processing terms and people-data export route before adding family-directory or wider contact records
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- GBP pricing
- Supplier sourcePublished GBP starting priceSource: Simple Church Rota product and pricing · checked 20 October 2026
Best suited to
- Small churches moving away from rota spreadsheets
- Teams needing volunteer availability, swaps, cover requests and reminders
- Churches seeking one low-cost rota tool rather than a full suite
Evidence-backed strengths
- Current UK app-store developer listing and recent recorded update
- Church-focused rota, swap, calendar and notification workflow
- Published 30-day trial and flat £35 annual price
- Google Calendar, iCal, SMS and Telegram routes are described
Limitations and questions
- The reviewed public material does not establish a legal company or complete contractual identity
- It is not a church-management, accounting, Gift Aid or safeguarding case-management platform
- The privacy policy does not state hosting location or controller/processor roles; ask for a data-processing agreement
- A people-data export route is not published; PDF rotas and calendar feeds are
- SMS, messaging and calendar connections need permission and data-flow checks
What the supplier publishes
- Weekly and one-off church rotas
- Custom ministry categories and roles
- Drag-and-drop scheduling
- Volunteer availability
- Swap and cover requests
- Team message centre
- Family and household scheduling
- Google Calendar sync
- iCal calendar feed
- Email, SMS and Telegram notifications
- Print-ready and PDF rotas
- Optional family directory
- Volunteer participation reports
What does the supplier currently publish?
Pricing and trial
Supplier publishes a 30-day free trial without a card, followed by £35 per year for a church with unlimited rota types and volunteers. Confirm VAT treatment, payment provider, renewal, cancellation and refund terms before purchase.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| 30-day trial | Free | Supplier states that all features are available without a card for 30 days. |
| Annual subscription | £35/year | Supplier states that this includes unlimited volunteers and rota types, calendar tools, notifications, PDF export and email support. |
Free trial: Yes — Supplier advertises a 30-day full-feature trial with no card required.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- The supplier's privacy policy, last updated March 2026, says the service operates from Great Britain under UK GDPR. It keeps data while an account is active and deletes it within 30 days of an emailed request after cancellation. It lists Stripe, an SMS gateway, the Google Calendar API and website tools as third parties. It does not name a legal entity, hosting location or controller/processor roles. Obtain those details and the people-data export route in writing before uploading church team or family-directory data.
- Integrations
- Google Calendar, iCal-compatible calendars including Apple Calendar and Outlook, Telegram notifications, SMS notifications
- Import and export
- Supplier documents PDF print/export and iCal feeds, Obtain the current people-data export, migration, retention and deletion workflow before purchase
- Support
- Email support is included in the published trial and annual subscription, Google Play lists a public support email, Confirm support hours and data-incident escalation arrangements before adoption
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Simple Church Rota product and pricing
Reviewed 20 October 2026 · Supports: Church rota features, Trial, Annual price, Calendar and notification features - Simple Church Rota privacy policy
Reviewed 20 October 2026 · Supports: UK GDPR statement, Retention and deletion, Third-party services, SMS and calendar data use - Church Rota Scheduler on Google Play
Reviewed 25 July 2026 · Supports: Developer identity and country, Current app availability, Data-safety summary, Support route
