Software profile
ShareRota
UK-operated rota software for church worship, welcome, media, youth and prayer teams. It includes reminders, swaps and data exports.
30-second answer
What to know before you open the full record
- What it is
- UK-operated rota software for church worship, welcome, media, youth and prayer teams. It includes reminders, swaps and data exports.
- Contexts worth testing
- Churches scheduling worship, welcome, media, youth and prayer volunteers, Teams moving rota work away from spreadsheets, Leaders needing controlled swap approval and recurring schedules
- Published starting price
- £9 / month
- Relevant UK checks
- Available more broadly
- Shortlist when
- Churches wanting a specialist rota tool for several ministry teams
- Check first
- Trial a real rota with availability, decline, swap, reminder, export and leadership-approval scenarios before importing the whole team
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
ShareRota is a focused scheduling option for churches that need to organise several ministry teams without adopting a broader church-management system. Its published tiers, UK operator statement and church-specific workflow make it a useful specialist comparison. The public research index did not expose the contents of its linked legal pages, so it should be assessed with a current supplier privacy and processing pack before the church stores personal information or sends SMS reminders.
Decision framing
Shortlist when, then check first
- Shortlist when
- Coordinating multiple church volunteer teams without spreadsheet churn
- Test in a real workflow
- A church-specific rota workflow with published GBP tiers, reminder channels and controlled swaps
- Settle before buying
- Trial a real rota with availability, decline, swap, reminder, export and leadership-approval scenarios before importing the whole team
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- GBP pricing
- Supplier sourceSupplier publishes monthly GBP plans at £9, £19 and £39, with a 14-day free trial.Source: Recorded evidence · checked 25 July 2026
- Export formats
- Supplier sourcePDF export; CSV export; Additional export formats on Standard and PremiumSource: ShareRota pricing · checked 25 July 2026
Best suited to
- Churches wanting a specialist rota tool for several ministry teams
- Teams that need controlled swaps, recurring schedules and permissions
- Churches that value published GBP pricing and a no-card trial
Evidence-backed strengths
- Explicit church rota use case
- Published GBP prices and a 14-day trial
- SMS reminders, recurring schedules and permissions on the Standard plan
- PDF and CSV exports are published
Limitations and questions
- It is a general scheduling product rather than a full church-management system
- The supplier's linked terms and privacy content require direct review
- Hosting, sub-processors, retention, accessibility and exit-data arrangements are not established by the reviewed public material
- SMS delivery, payment and any API usage introduce third-party terms to assess
What the supplier publishes
- Multi-ministry rota planning
- Volunteer reminders
- Leader-approved swaps
- Recurring schedules
- Team roles and permissions
- PDF and CSV export
- SMS notifications on Standard and above
- API access on Premium
What does the supplier currently publish?
Pricing and trial
ShareRota publishes monthly GBP plans from £9 for up to 10 members to £39 for unlimited members, with a 14-day free trial and no card required until continuing.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Basic | £9/month | Up to 10 team members, basic scheduling, email notifications and PDF/CSV export. |
| Standard | £19/month | Up to 25 members, advanced scheduling, email and SMS notifications, recurring schedules, roles and permissions. |
| Premium | £39/month | Unlimited members, all notification methods, API access, unlimited history, custom branding and priority support. |
Free trial: Yes — All published plans include a 14-day free trial with no card required until continuation.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- The site identifies a privacy-policy and terms route, but their current contents were not available in the reviewed public index. Obtain the current data-processing agreement, hosting region, sub-processor list, retention schedule, deletion process and export format before adding volunteer records.
- Integrations
- Stripe card payments, Polar subscription payments, API access on Premium
- Import and export
- PDF export, CSV export, Additional export formats on Standard and Premium
- Support
- Priority support on the Premium plan, Supplier offers a demo and migration assistance
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- ShareRota for Churches
Reviewed 25 July 2026 · Supports: Church rota use case, UK operator statement, Church ministry workflow, Trial and demo routes - ShareRota pricing
Reviewed 25 July 2026 · Supports: Published GBP tiers, Team-member limits, Notifications, Exports, Trial, Payment providers
