Software profile
MIDAS Room Booking
UK-developed software for booking rooms and resources. It has hosted and self-hosted options, invoices, availability, bookings and adjustable hire rates.
30-second answer
What to know before you open the full record
- What it is
- UK-developed software for booking rooms and resources. It has hosted and self-hosted options, invoices, availability, bookings and adjustable hire rates.
- Contexts worth testing
- Churches managing halls, rooms, resources and community hire, Facilities teams needing booking approvals, invoices and hire-rate rules, Churches choosing between supplier-hosted and self-hosted room-booking software
- Relevant UK checks
- Available more broadly
- Shortlist when
- Church halls and multi-room sites with regular internal or community bookings
- Check first
- Run the 30-day trial using non-sensitive test bookings, then model the selected data-centre and backup arrangement, hire rates, export, renewal and cancellation workflow
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
MIDAS is a general UK room and resource-booking product rather than church-specific software, but its booking, client, invoice and hire-rate workflows can suit churches with a hall or multiple spaces. The meaningful choice is deployment: self-hosting may give a church greater control, while cloud hosting creates specific EU, UK and US data-location and backup questions. The product has unusually detailed public retention and export material; a church should still configure and document its own live data location and booking-data policy before use.
Decision framing
Shortlist when, then check first
- Shortlist when
- Managing rooms, resources, public hire and booking income without scattered calendars and spreadsheets
- Test in a real workflow
- A UK-developed system that allows a choice between supplier-hosted and self-hosted operation with detailed export and retention information
- Settle before buying
- Run the 30-day trial using non-sensitive test bookings, then model the selected data-centre and backup arrangement, hire rates, export, renewal and cancellation workflow
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- Export formats
- Supplier sourceSupplier describes export of booking, client, invoice, resource and user data in Excel, CSV, tab-delimited text and XML; Supplier describes migration between cloud-hosted and self-hosted editionsSource: MIDAS pricing · checked 25 July 2026
- UK support hours
- Supplier sourceSupplier offers a 30-day private trial and direct support material; Supplier states UK-based support; Confirm support hours, incident response and any priority-support cost for the selected subscriptionSource: MIDAS UK development and support · checked 25 July 2026
Best suited to
- Church halls and multi-room sites with regular internal or community bookings
- Teams needing bookings, rates, resources and invoices in one workflow
- Churches that require a self-hosted deployment option
Evidence-backed strengths
- UK-developed product with a long-running public support base
- Cloud-hosted and self-hosted deployment choices
- Published DPA, retention, export and hosting information
- Detailed room-hire and resource-rate functionality
Limitations and questions
- Not a church-specific management or pastoral-care platform
- The reviewed public material does not establish a limited-company number for the trading operator
- Cloud-hosted data can involve EU, UK and US locations, so configuration requires careful due diligence
- Current price depends on configuration rather than a single published church package
What the supplier publishes
- Room and resource booking
- Availability calendars and booking requests
- Client and booking records
- Invoices
- Configurable hire rates and discounts
- Equipment, consumables and staffing resources
- Cloud-hosted and self-hosted deployment
- Data import and export
- Optional API and SAML SSO
- Payment-processor connections
What does the supplier currently publish?
Pricing and trial
MIDAS publishes price configuration by the number of venues, users, databases, edition and optional add-ons. Cloud-hosted use is available by monthly or annual subscription; self-hosted use is sold as a one-time licence with optional annual support. Obtain a current GBP quote for the chosen configuration, including VAT, payment, migration and support costs.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Cloud-hosted | Monthly or annual subscription | Supplier states that the price depends on venues, users, databases and optional add-ons. |
| Self-hosted | One-time licence plus optional annual support | Supplier states that the software can run on the church’s own web-server infrastructure. |
Free trial: Yes — Supplier advertises a 30-day private trial with no credit card required.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- MIDAS publishes a DPA, privacy policy, retention policy and cloud-hosting terms. Its cloud terms identify the church as controller and MIDAS as processor. Current cloud choices include a European data centre and US locations, with UK backups; the supplier also offers self-hosting. Churches should select and document the actual data location, transfers, backup configuration, payment providers and exit process for the edition they buy.
- Integrations
- Stripe and PayPal payment processing described in supplier policy, Cloudflare, SMTP2GO, Optional API, SAML SSO
- Import and export
- Supplier describes export of booking, client, invoice, resource and user data in Excel, CSV, tab-delimited text and XML, Supplier describes migration between cloud-hosted and self-hosted editions
- Support
- Supplier offers a 30-day private trial and direct support material, Supplier states UK-based support, Confirm support hours, incident response and any priority-support cost for the selected subscription
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- MIDAS UK development and support
Reviewed 25 July 2026 · Supports: UK development, UK support, Trial, Long-running product - MIDAS pricing
Reviewed 25 July 2026 · Supports: Configuration pricing, Deployment options, Trial, Exports - MIDAS cloud-hosted terms
Reviewed 25 July 2026 · Supports: Controller/processor roles, Cloud terms, Renewal - MIDAS cloud-hosting locations
Reviewed 25 July 2026 · Supports: Data locations, UK and US backups, Self-hosted option - MIDAS data-retention policy
Reviewed 25 July 2026 · Supports: Backups, Retention, Deletion, Exports - MIDAS legal information
Reviewed 25 July 2026 · Supports: ICO registration statement, DPA and policy availability, English-law jurisdiction
