Software profile
BookingsPlus
A UK service for letting rooms and venues. It handles enquiries, invoices, payments, hirer requirements and branded booking websites for one or more sites.
30-second answer
What to know before you open the full record
- What it is
- A UK service for letting rooms and venues. It handles enquiries, invoices, payments, hirer requirements and branded booking websites for one or more sites.
- Contexts worth testing
- Churches and charities hiring rooms, halls or facilities to the public, Multi-site churches or diocesan projects with several hireable spaces, Facilities teams needing booking, invoicing, payments and hirer compliance in one workflow
- Relevant UK checks
- Available more broadly · UK registered
- Shortlist when
- Church halls and charity venues with regular public lettings
- Check first
- Model the 3% fee, setup charge and payment costs against a year of actual hall income; then request the current contract, DPA, support scope, accounting integrations and exports before transferring booking and customer data
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
BookingsPlus is a broader UK venue-lettings service rather than church-specific software, but its end-to-end workflow is relevant to churches with substantial room-hire income or several facilities. It goes beyond a diary by joining public promotion, enquiry, bookings, payments, invoicing and hirer compliance. Its fee linked to booking value should be modelled carefully against a church's expected income, and its international parent-group context should be understood as part of normal supplier diligence.
Decision framing
Shortlist when, then check first
- Shortlist when
- Managing public church-hall hire, payments and administration without fragmented booking records
- Test in a real workflow
- A UK-operated full lettings platform that combines a branded hire website, booking administration, finance workflow and hirer compliance
- Settle before buying
- Model the 3% fee, setup charge and payment costs against a year of actual hall income; then request the current contract, DPA, support scope, accounting integrations and exports before transferring booking and customer data
Best suited to
- Church halls and charity venues with regular public lettings
- Facilities teams that need online hire, invoicing and payment collection together
- Organisations managing several sites or a centralised venue-hire service
Evidence-backed strengths
- UK operating context and identified supplier
- Full venue-hire workflow including branded public site, payments and reporting
- Published percentage-based fee approach
- Supplier provides setup, data transfer and training
- Hirer compliance-document workflow and configurable pricing described
Limitations and questions
- General venue software rather than a church-management system
- The 3%-of-bookings commercial model can become material at higher hire income; quote and cap require review
- No public church-specific DPA, export specification or detailed sub-processor information found
- Parent group is global even though the operating and supplier context is UK
- Not a substitute for a church's own safeguarding, venue-safety, insurance or financial controls
What the supplier publishes
- Branded venue-hire website
- Online enquiries, bookings and payments
- Availability calendar
- Single and repeat bookings
- Invoices, deposits and payment tracking
- Dynamic pricing and user-group discounts
- Hirer compliance-document workflow
- Booking notifications
- Reports and analytics
- Multi-site venue administration
- VAT calculations
- Onboarding, training and support
What does the supplier currently publish?
Pricing and trial
BookingsPlus says it charges a flexible quarterly fee equal to 3% of annual booking value, with a one-off setup fee; it does not publish the current cap or a full worked example. It says lower setup fees are available for charities, primary schools and community centres. Request the current rate card, cap, minimum charge, setup fee, card-processing fees, VAT, support scope and termination terms in writing.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Flexible venue fee | 3% of annual booking value, charged quarterly | Supplier's published approach. A one-off setup fee covers configuration, transfer of existing client and pricing data, website population and training; exact current amounts are by quote. |
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- BookingsPlus is supplied through Kajima Community/Kajima Partnerships Limited. A recent public booking privacy notice identifies Kajima Community as controller for bookings administered through the system and lists contact, booking, financial and limited compliance information that may be processed. The reviewed product material does not establish a church's specific controller-processor allocation, hosting region, sub-processors, retention schedule, payment-provider flow, access roles or export arrangements; obtain current contract documentation before launch.
- Integrations
- Supplier describes payment-provider and accounting-system integrations; obtain the current supported-provider list, data flow and fees
- Import and export
- Supplier says setup includes transfer of existing client data and room-hire prices, No public export specification was found; request client, booking, invoice, payment, compliance-document and report export examples before migration
- Support
- Supplier offers a demo route, Published setup includes a full day of training, Supplier describes phone and email helpdesk support and ongoing development
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- BookingsPlus venue-lettings software
Reviewed 25 July 2026 · Supports: Product scope, Booking workflow, Support, Venue context - BookingsPlus pricing approach
Reviewed 25 July 2026 · Supports: Percentage fee, Setup scope, Charity setup-fee statement - G-Cloud: BookingsPlus for local government
Reviewed 25 July 2026 · Supports: Supplier identity, Venue features, Integrations, Compliance workflow - BookingsPlus privacy notice example
Reviewed 25 July 2026 · Supports: Controller identity, Booking-data categories
