Software profile
Hallmaster
A UK online system from Hallmaster for booking halls and other venues. It tracks invoices and payments.
30-second answer
What to know before you open the full record
- What it is
- A UK online system from Hallmaster for booking halls and other venues. It tracks invoices and payments.
- Contexts worth testing
- Churches hiring out a church hall or multiple rooms to the public, Volunteer booking teams needing online requests, invoices and payment tracking, Venues requiring a public availability calendar embedded in their website
- Published starting price
- £195 / year
- Relevant UK checks
- UK-specific evidence · UK registered
- Shortlist when
- Church halls with public or community lettings
- Check first
- Use the trial to model a real hire, deposit or invoice, cancellation and website booking request; then review the current data-processing and payment terms
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
Hallmaster is a strong UK option where the task is hiring out a church hall rather than scheduling internal ministry rooms. Its booking calendar, customer requests, invoicing, payment tracking and website embedding are designed around public venue hire, including multi-room sites. The public price is unusually clear for this category. A church should still assess the live SaaS and data-processing pack, payment flows and the practical workflow for deposits, cancellations, refunds and its own hire agreement.
Decision framing
Shortlist when, then check first
- Shortlist when
- Managing church-hall bookings, invoices and availability without spreadsheets or duplicated calendars
- Test in a real workflow
- A UK cloud venue-hire system with church-hall-specific workflows and published annual GBP prices
- Settle before buying
- Use the trial to model a real hire, deposit or invoice, cancellation and website booking request; then review the current data-processing and payment terms
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- GBP pricing
- Supplier sourcePublished GBP starting priceSource: Hallmaster pricing · checked 25 July 2026
- Data-processing agreement
- Supplier sourceSupplier privacy policy identifies Hallmaster as processor for hall-user and booking data held on a customer's behalf.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Church halls with public or community lettings
- Teams needing booking, invoicing and payment tracking in one system
- Churches wanting a public booking calendar integrated into their existing website
Evidence-backed strengths
- Active named UK company with a public company number
- Church-hall-specific service page and GBP annual prices including VAT
- Booking, invoicing, payment tracking and website integration in one product
- Published 90-day trial and support route
Limitations and questions
- It is primarily for public venue hire, not internal rota or ministry-room scheduling
- Confirm payment-provider fees, deposits, refunds and cancellation handling
- Obtain current SaaS, DPA, hosting, sub-processor, retention, recovery and exit documentation
- Accounting integrations and optional building-control features require workflow and cost checks
What the supplier publishes
- Online church-hall and room booking requests
- Real-time public availability calendar
- Multiple rooms and venues
- Booking conflict avoidance
- Customer accounts
- Invoicing and payment tracking
- PDF invoices and bulk monthly invoices
- Reports
- Website calendar integration
- Venue hire-agreement links in booking forms
What does the supplier currently publish?
Pricing and trial
Hallmaster publishes annual UK prices including VAT: £195 for Booking System Only and £279 for Booking & Invoicing. It also promotes a 90-day free trial. Check payment-provider charges, integrations, optional modules and renewal terms before purchase.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Booking System Only | £195/year including VAT | Unlimited rooms and bookings, real-time availability calendar, website integration and telephone and email support |
| Booking & Invoicing System | £279/year including VAT | Booking features plus invoices, reports and bulk monthly invoice generation |
Free trial: Yes — Supplier promotes a 90-day free trial with full support and no commitment.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- Hallmaster's privacy policy says it is controller for its own customer data and processor where it holds venue-user and booking data on a customer's behalf. The policy and supplier articles refer to UK GDPR, data ownership and daily backups. Obtain the current SaaS terms, DPA, hosting location, sub-processors, retention, recovery and breach arrangements before uploading booking data.
- Integrations
- QuickBooks, Xero, Sage, FreeAgent, Liberty, Clear Books, Heating control, Door access, Lighting control
- Import and export
- Import Hallmaster invoices into accounting software, Download invoice data
- Support
- Telephone and email support on the published Booking System Only package, Supplier publishes Monday to Friday, 9am to 5pm contact hours, 90-day trial with full support stated by supplier
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Hallmaster church hall booking system
Reviewed 25 July 2026 · Supports: Church hall use case, Booking, invoicing and payment tracking, Trial and support statements - Hallmaster pricing
Reviewed 25 July 2026 · Supports: Annual prices including VAT, Package features, Free trial - Hallmaster privacy policy
Reviewed 25 July 2026 · Supports: Controller and processor roles, Personal-data categories - Companies House: Hallmaster Ltd
Reviewed 25 July 2026 · Supports: UK company identity, Active status
