Software profile
ChurchBase
A UK workspace for church safeguarding administration. It holds records, actions, Disclosure and Barring Service (DBS) and training renewals, policies, risk, governance and premises evidence.
30-second answer
What to know before you open the full record
- What it is
- A UK workspace for church safeguarding administration. It holds records, actions, Disclosure and Barring Service (DBS) and training renewals, policies, risk, governance and premises evidence.
- Contexts worth testing
- UK churches consolidating safeguarding, governance and compliance records, Safeguarding leads tracking DBS, training, actions and evidence, Trustees and administrators needing reviews, policies, risks and premises records in one workspace
- Relevant UK checks
- UK-specific evidence · UK registered
- Shortlist when
- Church safeguarding leads tracking actions, evidence, DBS and training review dates
- Check first
- Request a live walkthrough and current service documents, then test role permissions, sensitive-record access, review reminders, PDF exports and data exit
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
ChurchBase is a new, specialised UK option for organising compliance work that is often spread across safeguarding spreadsheets, document folders and trustee action lists. Its published scope is broader than safeguarding alone, but it should not be treated as a determination that a church is compliant or that an individual is safe to serve. The service is early-stage and its detailed commercial and processing terms need careful procurement review before sensitive records are migrated.
Decision framing
Shortlist when, then check first
- Shortlist when
- Keeping safeguarding, governance and compliance evidence scattered across personal spreadsheets, shared drives and inboxes
- Test in a real workflow
- A focused UK church workspace joining safeguarding actions and DBS/training records with wider governance, risk and premises oversight
- Settle before buying
- Request a live walkthrough and current service documents, then test role permissions, sensitive-record access, review reminders, PDF exports and data exit
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- UK purchasing availability
- Independent sourceChurchBase Ltd is a UK company, number 17297107, and the supplier positions the platform specifically for UK churches.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Church safeguarding leads tracking actions, evidence, DBS and training review dates
- Trustees and administrators coordinating policy, risk, governance and premises records
- Churches seeking a dedicated compliance workspace rather than a full people database
Evidence-backed strengths
- Designed for UK church safeguarding and compliance responsibilities
- Published scope connects records, actions, reviews, policies, risk and premises work
- UK company identity and a current public terms page
Limitations and questions
- Newly incorporated supplier with limited public operating history
- Detailed public pricing currently requires an enquiry and does not match the homepage's headline exactly
- No public hosting, subprocessor, retention, export or service-contract detail located during this review
What the supplier publishes
- Safeguarding records, actions, training and evidence
- DBS and training-renewal tracking
- Policies, document versions, approvals and acknowledgements
- Risk assessments with review and PDF-export workflow
- Governance agendas, minutes, attendance and actions
- Buildings, inspections, maintenance and certificates
- People, roles and responsibility records
- Dashboard for upcoming reviews, renewals and actions
What does the supplier currently publish?
Pricing and trial
The homepage currently states “from £10 per month” for all features and unlimited users, but the detailed pricing page asks each church to register interest for a current price. Obtain the applicable price, VAT treatment, contract term and any implementation charges in writing.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| ChurchBase | Quote-led; homepage states from £10/month | Detailed public tiers for churches up to 100, 100–300 and 300+ attendees currently direct users to enquire |
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data hosting
- Public product pages do not state a data-hosting location or subprocessor list. Obtain the current data-processing agreement, hosting locations, security controls, incident arrangements, retention settings and deletion/export terms before placing sensitive safeguarding records in the service.
- Data protection information
- ChurchBase publishes GDPR-record and compliance features, but that does not establish the platform's own data-processing arrangements or a church's compliance. Its public privacy-policy link should be reviewed alongside current service terms before use.
- Import and export
- Supplier states that risk assessments can be exported as PDFs, Establish data-import, record export and exit arrangements before use
- Support
- Supplier publishes email and telephone contact routes, Support response, onboarding and account-management terms should be agreed before purchase
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- ChurchBase product overview
Reviewed 25 July 2026 · Supports: UK-church focus, Safeguarding and compliance features, Homepage price statement, Company identity - ChurchBase pricing
Reviewed 25 July 2026 · Supports: Church-size tiers, Current enquiry-led pricing, Included compliance areas - ChurchBase terms of use
Reviewed 25 July 2026 · Supports: Platform purpose, Customer responsibility boundary, Company identity, Terms date - Companies House: ChurchBase Ltd
Reviewed 25 July 2026 · Supports: UK company registration, Company number, Active status
