Software profile
Fund Filer
UK online software for churches and charities to manage Gift Aid claims and the Gift Aid Small Donations Scheme (GASDS).
30-second answer
What to know before you open the full record
- What it is
- UK online software for churches and charities to manage Gift Aid claims and the Gift Aid Small Donations Scheme (GASDS).
- Contexts worth testing
- Churches wanting a specialist tool to record Gift Aid donors, donations and claims, Volunteer treasurers or giving secretaries handling Gift Aid and GASDS separately from their accounts package
- Relevant UK checks
- UK-specific evidence · UK registered
- Shortlist when
- Churches retaining a separate accounts package but needing a dedicated Gift Aid workflow
- Check first
- Use the trial to run a representative donation record through the claim and finance-report workflow
- Evidence date
- Sources checked 25 July 2026
This is an evidence-led starting point, not a ranking or hands-on verdict. Supplier sources establish what they publish; your church should test material workflows and resolve the questions below.
Five-minute assessment
Assess the likely fit and trade-offs
Directory assessment
Fund Filer is a specialised Gift Aid-management tool for churches and charities, not a general ledger or all-in-one church-management system. Its narrow focus may suit a church that wants to improve Gift Aid and GASDS administration without replacing its existing accounts package. The treasurer should test current donor imports, export options and hand-over process in the trial.
Decision framing
Shortlist when, then check first
- Shortlist when
- Gift Aid and GASDS administration becoming difficult to manage in spreadsheets
- Test in a real workflow
- A focused online claim-management tool for UK charities and churches
- Settle before buying
- Use the trial to run a representative donation record through the claim and finance-report workflow
Decision evidence
Published details for a shortlist
These details are traced to the source shown. Supplier material establishes what the supplier publishes; it is not hands-on testing.
- GBP pricing
- Supplier sourceSupplier advertises subscriptions from £1.90 per week, payable monthly or annually.Source: Recorded evidence · checked 25 July 2026
- Data-processing agreement
- Supplier sourceSupplier links public privacy and service-term pages from its product website.Source: Recorded evidence · checked 25 July 2026
Best suited to
- Churches retaining a separate accounts package but needing a dedicated Gift Aid workflow
- Giving secretaries who need to record donors and donations before preparing claims
- Teams wanting a relatively low-cost, UK-focused starting point for Gift Aid administration
Evidence-backed strengths
- The supplier publishes a six-week trial and entry price
- HMRC currently lists Fund Filer as a commercial Charities Online supplier
- Public material describes Gift Aid, GASDS, reports and multiple users
Limitations and questions
- It is not a full accounting or church-management platform
- Confirm how existing donation data can be imported or exported
- Review the current privacy, terms, backup, access and retention arrangements before importing donor records
What the supplier publishes
- Gift Aid donor and donation records
- HMRC online claim preparation
- GASDS claim support
- Reports for finance teams
- Multiple user access
What does the supplier currently publish?
Pricing and trial
Fund Filer advertises pricing from £1.90 per week, payable monthly or annually, with cancellation at any time. Its public price material should be checked for the band that applies to the church's donation volume.
| Tier or starting point | Published price | What it covers |
|---|---|---|
| Fund Filer subscription | from £1.90/week | Online Gift Aid management; monthly or annual payment is advertised |
Free trial: Yes — A six-week trial without payment details is advertised.
Full due diligence
Evidence, operations and source record
Use this full record to test practical details, retain source links and take specific gaps to the supplier.
Published operations and support details
- Data protection information
- Fund Filer links to a public privacy policy and terms. As the service holds donor and Gift Aid information, a church should review those current documents, access controls, data export and its own retention responsibilities before use.
- Support
- Supplier contact telephone and email, Online product and update resources
Sources reviewed
Sources support only the fields named beneath each link. Supplier material is not independent testing; external review material is included as a limited signal rather than a verdict.
- Fund Filer overview
Reviewed 25 July 2026 · Supports: Gift Aid management scope, GASDS scope, Entry pricing, Free trial, Multiple users - Fund Filer prices
Reviewed 25 July 2026 · Supports: Current supplier pricing page - Fund Filer terms
Reviewed 25 July 2026 · Supports: Published service terms - Fund Filer privacy policy
Reviewed 25 July 2026 · Supports: Published privacy policy - HMRC: Charities Online commercial software suppliers
Reviewed 25 July 2026 · Supports: Charities Online supplier listing - Companies House: Fund Filer Limited
Reviewed 25 July 2026 · Supports: UK-registered organisation
